Read the following letter and notice its language and format:

June15, 2016

The Principal
Young Heart School

Subject: Application for permission to visit Bangladesh National Museum

Sir,

We are the students of class vii of your school. Quite a few students of our class wish to visit Bangladesh National Museum on next Friday. We have always been longing to see this historical place. We have heard a lot about this place. We hope that this visit will be very useful for us from educational point of view, and we do not want to lose this opportunity.

We, therefore, request you to allow us to go on this educational excursion. We shall remain ever grateful to you for this act of kindness.
Yours obediently,
Sirajam Munira, Nandita Das
On behalf of the students of Class Seven
Young Heart School

Neera, Sanjana and Meena (on behalf of the students of class VII)

Note:

In formal letters messages need to be precise and detailed, covering all the required information. Letters of this kind need to be very specific. Opinions should be clearly made. Requests for action should be clearly indicated. Reading the letter, everyone should know exactly what the sender is asking. There are various types of formal letters including leave application letters, apology letters, job applications, complaint letters, letters to the editor and so on.

A formal letter usually begins with the date and address of the recipient that should be written in the top left-hand corner of the letter.

After that the subject is written in bold. If he letter is hand-written, the subject should be underlined.

Next is the salutation section. In this line, if you do not know the recipient's name then it is ideal to address them as Dear Sir or Dear Madam.

Main section is the content that conveys sender's message clearly. A message can be in the form of requests, complaints, enquiry, information and so on. The content of your letter should be as short as possible, divided into short and clear paragraphs.

Further, the letter ends with closing remarks, promises, or suggested actions.

The closing of a formal letter should express gratitude and sincerity.

Examples of formal letter closings: Best wishes, many thanks, thanking you, sincerely yours, respectfully yours.

Write your name directly below this and then put your signature above it.

In an e-mail all these steps should be followed.

Here are some more formal letters for you to read:

1. Write a letter to your class-teacher asking for one week's leave:

20 February, 2015
Mrs. S. Khan
Class Teacher
Class Seven
Young Hearts School
Dhaka

Subject: Prayer for leave of absence for one week

Respected Madam,
While I was returning home from school yesterday, I slipped in the mud and fell down. As a result, I sprained my foot and am unable to walk.

I would be grateful if you would kindly grant me one week's leave. I am enclosing a Medical Certificate also.

Thanking you.

Yours obediently,

Neera Sanjana

Class Seven

Young Hearts School

Dhaka

2. Write a letter of apology to your math teacher for disturbing others in the exam hall.

20 June 2015
Mrs. S. Khan
Math Teacher
Class Seven
Young Hearts School
Dhaka

Subject: Apology for disturbing other examinees

Respected Madam,

I am really very sorry for disturbing other examinees in the exam hall during the Mathematics test today. I know you have taught us that disturbing others in the exam hall is wrong and it is good to try everything on our own, but I was so badly nervous that I could not solve the problems which were actually very easy. That is why, I disturbed my friends.

However, I now bitterly regret my action, and promise never to do it again. I would be grateful to you if you please forgive me for my offence.

Yours obediently,
Neera Sanjana
Class Seven

3. Write an e-mail to your Principal praying for a full free-studentship:

e-mail:principalbd@gmail.com
16 July 2015
The Headmaster
Newman High School
Khulna

Subject: Application for a full free-studentship

Respected Sir,
I am a regular student of your school. I would like to inform you that the financial condition of my family is not good and it is hard for my father to meet the minimum household expenses. So, I cannot afford to pay the school fee. Hence, I request you to grant me a full free-studentship on humanitarian grounds to enable me to go on with my studies.

I would be grateful to you if you consider my case with a sympathetic outlook and help me to study further.
Thanking you.
Yours faithfully,
Soma Hassan
Class Seven
Roll Number: 1
E-mail: somahan@gmail.com

4. Write a complaint letter regarding irregular water supply in your locality:

21 April 2015
The Chairman
Dhaka South City Corporation Nagar Bhaban

Subject: Complaint about irregular water supply

Sir,
This is to draw your attention to the irregular water supply in the Paribagh locality. In the morning the water supply is for only half an hour instead of the regular three hours. In the evening, sometimes there is no water supply and when water is supplied, it is for just fifteen minutes. At times, the water is so dirty that it cannot be used for drinking purposes. As a result, there is an acute crisis of drinking water.We have already made many complaints to our local authority regarding this inconvenience of the residents of the locality. They are always giving us empty promises and doing nothing. You are kindly requested to look into this matter seriously and solve the problem.

We are looking forward to your positive response.

Thanking you.
Sincerely yours,
Soheli, Sonam and Adnan (on behalf of the people of Paribagh)

5. Suppose, the British council has an advertisement in the national Dailies to start an advanced English course for put young learners. Write an e-mail in 100 words to the course-coordinator, requesting him to send you an application form:

John Bryan johnbryanbright@gmail.com
Dear Course Co-ordinator,
From the advertisement published in The Daily Star on 15 December 2014, I came to know that you are going to organize an advanced English course for young learners. I would like to participate in this course as an interested candidate. Therefore, I am requesting you to send me an application form as soon as possible.
With regards,
Akash
E-mail: John Bryan johnbryanbright@gmail.com

6. Write an application to the Manager of a bank to open a bank account:

25 September 2014
The Manager
Janata Bank
Tilagor Branch
Khulna

Subject: Opening a bank account

Dear Madam
I would like to open a savings account with you. My Head teacher could be my guarantor.

I, therefore, hope that you would do the needful in this regard. I would be highly obliged, if you help me open the account.

Yours faithfully

Neera
Class Seven
Greenleaf School
Khulna
E-mail: neera@gmail.com

7. Write an application to the Head teacher of your school, requesting him to organise an inter-class debate competition in the school:

25 December 2015
The Head Teacher
Glory School
Chattogram

Subject: Debate competition

Dear Sir,
This is to inform you that last year in December we established a debating club in our school. The club is now carrying out its activities in full swing. But it is a matter of fact that under this debating club, we did not organise any debating tournament. But to develop our personal skill, we would like to organise an inter class debate competition.

Therefore, we request you to take necessary steps to organise an inter- class debate tournament.

Yours obediently,

Abdus Salam (on behalf of class vii students)

8. Write an application to the Head teacher, requesting him to contact the World Literature Centre to provide the school library with more books.

12 December, 2016
The Headmaster
Blossom School
Dhaka-1205

Subject: Contacting the Bishwa Shahitto Kendro for providing books

Dear Sir,
This is to inform you that we, the students of your institution, would like to draw your attention to the fact that we have a library in our school. But it cannot provide us with enough books. Many students cannot read in the library at times. You must have learnt that the Bishwa shahitto Kendro has taken an initiative to lend books on some easy conditions.

Therefore, we earnestly request you to contact Bishwa Shahitto Kendro and ask them to provide our library with books.

We are looking forward to a positive response.

Thanking you.

Sincerely yours,

Swati Rema

Roll No: 01

Class Seven

Section: A

9. Write an e-mail to the editor of a local newspaper informing him about the traffic jam you face daily:

editor.observer@gmail.com

Date: 24 January 2016
To: The Editor
The Bangladesh Observer
Dhaka-1204

Sub: Intolerable traffic jam in Dhaka city

Sir,
Through the columns of your esteemed daily, I venture to voice my views about the intolerable traffic jam in Dhaka.

There is hardly anybody found in Dhaka who did not face the unbearable traffic jam. This has happened actually for the enormously increasing number of rickshaws and private cars. Here we see sometimes hundreds of different vehicles standing still. Especially office going people and students become victims to this terrible traffic jam. They have to miss their most important meetings and classes. But among all, patients suffer most while they are badly in need of medical treatment. Many patients die every day being stuck in traffic jams.

Nobody can avoid the responsibility of solving this problem as a dweller of Dhaka city. Through this small letter I would like to draw attention not only of the Government but also of the people who live in Dhaka. Without working hand to hand with the Government, it is quite impossible to minimise the sufferings of common people. Last of all, I can say that an effective and planned action can play a vital role in these circumstances.

Rawnie,
Malibagh, Dhaka-1201
E-mail: rawnie@yahoo.com

B. Now write the following:

1. An application to the District commissioner, complaining about the uncovered dustbins in your city.
2. An e-mail to the editor of a newspaper, demanding better medical facilities in your village.
3. A letter to the chief engineer of your local power station complaining about irregular electric supply in your area.
4. An application to your Headmaster requesting a transfer certificate.